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Section Two: Document Management Basics
Annotations
Annotations permit users to append or remove information about a document without permanently changing the original image. Highlighting, stamps, redactions (blackouts or whiteouts) and sticky notes are among the most common annotations. A document management system’s security should give the system administrator control over who can view annotations and see through redactions.
In order for the document to maintain its integrity, all annotations should be overlays that do not change the actual image. This way, a document can be printed with or without the annotations. Although the legal standing of imaged documents varies from state to state, for a document stored in the system to stand up as the best copy of a record, users must not be able to modify the original image.
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